DocumentLaneSubcontractor COI Checklist
What to collect before a sub steps on site, how to read a certificate in sixty seconds, and what to do so a renewal never sits unread in an inbox. Leave your email and we'll send the PDF.
What's inside
What to collect before mobilization
The documents worth asking for once, up front: current certificate, additional insured endorsement, waiver of subrogation, contractor license, bond, and safety records.
The 60-second read
How to check a certificate that lands in your inbox — named insured, carrier rating, policy periods, limits, and why being the certificate holder is not the same as being additional insured.
Five gaps that become arguments
The misses that surface after an incident: a certificate that expires mid-project, limits written as "as per policy", an affiliate instead of the company you contracted.
A one-page sub pack
The short version to send a subcontractor with the contract, with blanks for their contact, their insurance agent, and the project, so renewals come to you before the expiry date.
A register that gets used
The columns worth keeping in a tracker, and the one rule for moving a subcontractor from "quoted" to "on site".
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DocumentLane sends each subcontractor this checklist with a secure upload link, checks what comes back against your contract, and reminds you before a certificate expires. Registration is invite-only.
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